UBI Works — Ken Onboarding Andrew to Notion & OpenClaw (2026-06-03)
Quick Recap
This meeting was an onboarding session where Ken introduced andrew-rose to the team’s workflow systems, particularly their use of Notion and the OpenClaw (Hugh) AI assistant. Ken explained how the team uses a Scrumban board system to track tasks through different status columns with clear completion criteria to prevent scope creep. He demonstrated how individual team members maintain personal GTD pages with customized filters. [Source: Zoom meeting summary, gmail_id 19e8ecc2c25abf5d, 2026-06-03]
Action Items
Andrew:
- Catalog the current Notion pages, sub-pages, and mark them for deletion or archiving, then check with Ken before making any changes
- Learn how to use and interact with Hugh (OpenClaw) for searching and accessing information in Notion and Slack
- Configure his personal GTD page in Notion to optimize his productivity
- Define clear and explicit completion criteria for political outreach tasks in the Scrumban board
Ken:
- Look into why the Q bot (Hugh) is not showing up for Andrew on Slack and resolve the access issue
- Share the link with Andrew about setting up auto-responding comments for the UBIworks X account using Hugh
Ken & Andrew:
- Schedule another meeting to discuss in-depth how to use and talk to Hugh (OpenClaw)
Key Topics
Scrumban Workflow
Team uses a Scrumban board with status columns and clear completion criteria for each task to prevent scope creep. [Source: Zoom meeting summary, 2026-06-03]
Personal GTD Pages
Each team member maintains a personal GTD page in Notion with customized filters to surface their own work. [Source: Zoom meeting summary, 2026-06-03]
Hugh (OpenClaw) as Team Assistant
Hugh is used by the team for searching/accessing information across Notion and Slack. Bot access on Slack appears broken for Andrew — flagged as a Ken action item. [Source: Zoom meeting summary, 2026-06-03]